📁 Recent Projects
📅 This Week
🧾 Outstanding Invoices
🔥 Leads Pipeline
⚡ Recent Activity
📬 Ready to Action
🤝 Top Referrers
📸 On Site
Today's jobs
Projects
Manage all your photography & video jobs
| Project | Client | Type | Shoot Date | Amount | Status | Actions |
|---|
Clients
All your photography & video clients
| Name | Phone | Type | Company | Projects | Actions |
|---|
Invoices
Track your billing and payments
| Invoice # | Client | Project | Amount | Due Date | Status | Actions |
|---|
Proposals
Send pricing proposals before contracts — clients accept online
Bookings
Upcoming and past shoots
File Delivery
Send finished photos and videos to clients
📤 How File Delivery Works
Each project gets a unique delivery link. Clients click it and download their files — no login required.
📁
Add Files
Add Google Drive, Dropbox, or any cloud link to your project
🔗
Share Link
Each project gets a unique branded delivery link
📬
Client Downloads
Client gets a clean download page, no account needed
Project Delivery Links
🤖 AI Assistant
AI-powered tools for every part of your business
Lead Pipeline
Track potential clients from inquiry to booked
Expenses
Track business costs and deductions
| Date | Description | Category | Project | Amount |
|---|
Time Tracking
Log hours per project for billing and insights
Active Timer
00:00:00
Time Log
| Date | Project | Description | Hours |
|---|
Mileage Tracker
Log drive miles per booking — deductible at IRS rate
Mileage Log
| Date | Description | Project | Miles | Deduction |
|---|
Coupons & Promos
Create discount codes clients can apply on order pages
Contracts
Create and send contracts for digital signature
| Contract | Client | Project | Created | Status | Actions |
|---|
Questionnaires
Shoot prep forms — send a link, clients fill it out before the session
Quick templates:
⚡ Built-in Workflows
These run automatically every time you open ApertureOps. Toggle each one on or off.
🔧 Custom Rules
Build your own trigger → action workflows
📋 Run History
Reports
Live intelligence, P&L, and tax summary
⏱ Hourly Rate by Shoot Type
🔥 Pipeline Health
🏆 Top Clients by Revenue
📅 Booking Velocity (Last 6 Months)
🎯 Lead Sources
💳 Collection Health
✨ Business Insights
Listing Marketing
AI-generated social captions, email blasts, and listing copy for any project
Generate a Marketing Kit
Order Pages
Public booking pages where clients select services and submit orders
💡 How Order Pages Work
🛒
Build Your Menu
Add services with prices, descriptions, and optional add-ons
🔗
Share the Link
Send the unique link to any client — no login required
📬
Orders Come In
Orders appear in your dashboard as new projects automatically
Your Order Pages
Integrations
Connect your payment methods, email, and calendar
Accept Payments
Active links appear on every invoice automatically.
S
Stripe Card Payments
Accept credit card payments on every invoice. Each photographer connects their own Stripe account — funds go directly to them, not through ApertureOps.
Requires a free Stripe account · Create one here
Platform setup: add
STRIPE_SECRET_KEY, STRIPE_PUBLISHABLE_KEY, and STRIPE_CLIENT_ID to Netlify → Environment variables.P
PayPal
Your PayPal.me handle
Enables PayPal checkout buttons on invoice pages. Optional — your PayPal.me link works without it.
V
Venmo
Your Venmo @handle
Z
Zelle
Your Zelle-linked email or phone number
Accounting
Export invoices to your accounting software.
QB
QuickBooks
CSV formatted for QuickBooks import
FB
FreshBooks
CSV formatted for FreshBooks import
W
Wave
CSV formatted for Wave Accounting import
X
Xero
CSV formatted for Xero import
Used when email setup above is not configured.
Lead Capture Form
A public form clients fill out to inquire about your services. Embed it on your website or share the link.
Generate link…
Share this link in your Instagram bio, email signature, or website. Submissions automatically create a new lead in your pipeline and notify you by email.
Save Settings above to apply changes to your live form.
Calendar
Default calendar for "Add to Calendar" buttons on bookings.
The "📅 Cal" button on each booking uses this. Clients always get all 4 calendar options on their confirmation page.
Google Maps
Powers address autocomplete and embedded maps on property pages. Optional — address search works without it using OpenStreetMap.
Enable Maps JavaScript API + Places API in your Google Cloud project. Only needed for property website maps and Places autocomplete.
Settings
Configure your business profile
💳 Subscription
Loading…
📱 Install as App
Install ApertureOps on your phone or computer for one-tap access, full-screen mode, and faster loading.
🏢 Business Information
🖼
PNG, JPG, or SVG · Max 2MB · Displayed in client emails
💰 Billing Defaults
🤖 Automated Emails
Emails queue for review when you open ApertureOps. You can send them via your email client from the Automations page.
Overdue Invoice Reminders
Auto-remind clients when invoice is overdue
Shoot Day Reminders
Send reminder the day before every booking
Delivery Follow-Up
Follow up after photos delivered
📸 Auto-Send Gallery on Upload
Email gallery link to client automatically when photos finish uploading
⭐ Google Review Request
Auto-email clients asking for a Google review after delivery
📬 Lead Follow-Up Sequences
Automatically email new leads at Day 1, Day 3, and Day 7 if they haven't booked yet. Sequence stops when a lead is marked Booked or Lost.
Auto Lead Follow-Up
Sends Day 1 / Day 3 / Day 7 emails to new leads
🚗 Mileage & Distance
2026 IRS standard mileage rate is $0.70/mile. Used to calculate tax deductions.
Pre-fills the “From” field when logging mileage.
🏷 Pricing Groups
Tag clients with a pricing tier. Discounts auto-apply on order pages when the client's email matches.
📦 Service Packages
Preset packages that can be added to any quote or invoice in one click.
🤖 AI Assistant
AI features are included with your ApertureOps account — no setup required. All 20+ AI tools are ready to use right now.
✓ AI Active — Powered by Claude Haiku
🌅 Morning Briefing Email
Get a personalized AI business summary delivered to your inbox every morning at 7am — includes today's shoots, outstanding invoices, active leads, and a daily marketing tip to grow your business.
Morning Briefing Email
Daily AI briefing + marketing tip sent to your email at 7am
☁ Cloud Sync
Your data syncs automatically to the cloud on every save.
💾 Data Management
Help Center
Everything you need to get the most out of ApertureOps
⚙️
1. Set Up Your Business
Add your name, logo & billing defaults in Settings
👤
2. Add Your Clients
Create client profiles to link projects & invoices
📁
3. Create a Project
Track every shoot from inquiry to delivered
🧾
4. Send an Invoice
Create, send & track payments in one place
🤖
5. Enable AI Features
Add your Claude API key to unlock AI Assistant
📊
6. Check Your Reports
Live intel, P&L, and tax summary all in one tab
